The per-floor plan gets drawn before the first label
Everything starts from a plan of each floor, annotated by hand if needed: every workstation takes a unique number — 204 for the fourth desk on the second floor — carried onto both the plan and the desk itself. The same number exists on the new floor plan at its destination spot; the correspondence between the two plans is the whole method.
The plan gets copied three times: one for the crew chief, one posted at each floor entrance, one in the move file. Numbers group into zones of four to six desks, which lets several crews work in parallel without tripping over each other and clears a floor zone by zone instead of down the hallway at random.
The colour code: one tint per floor, one number per desk
Each floor takes a tint — blue on the first, green on the second, orange on the third — applied as coloured tape on the desk, monitor, chair, tower and mobile drawer. The written label carries the desk number, the destination room and the employee's initials; the boxes of personal effects from that desk carry the same colour and number, on top and on one side.
One rule gets repeated to the whole crew: anything that detaches gets marked. A monitor arm without a label becomes an anonymous part in a box of forty; a numbered chair walks back to its desk at a glance. Colour tape goes on before dismantling, never after, and one person alone keeps the master list of assigned numbers to prevent duplicates.
Cables and small parts: the pouch that follows its machine
Before anything comes apart, every hookup gets photographed: the monitor, the tower, the phone, the headset, both wall ports — the photo shows where each wire goes, and reassembly turns into a matching game. Detached cables go into a resealable pouch labelled with the desk number, taped to the matching desk or packed into that desk's box.
Screws, mounting keys and small hardware follow the same route: one pouch per piece of furniture, labelled with the desk number rather than dumped in a shared bag. Power strips and extension cords get counted and marked with the zone number; a shortage of power strips on Monday morning always shows up too late to fix before opening.
Reassembly day: read the label instead of guessing
On arrival, boxes sort by colour right off the truck: blue zone to the first floor, green to the second, no mixing — disciplined sorting at the truck saves trips up the service stair. Each desk goes back up in the order of its photo: furniture, monitor, tower, accessories; the photo taken before leaving the old office becomes the assembly manual for the new one.
A checklist closes out each desk: screen powered, machine on the network, phone with dial tone, drawer locked, labels peeled and binned. The crew chief ticks numbers off the plan one by one, and exceptions — a missing cable, a monitor cracked in transit — get noted on the spot, photographed, and settled while the crew is still in the building.
The service behind this guide
The text above tells the field story; the service page lists what comes off the truck: equipment, crew format and the job's road map.
